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Archive for the ‘Front Office Package’ Category

Consolidation of the Package

February 12, 2010 Leave a comment

We’ve made tremendous strides in our Radiation Oncology clinic as we are currently 100% electronic chart – ie I don’t really ever have a paper chart in my hand.  Yea!! The 2008 goal of an EMR is done.

The process has gone very smoothly, in large part I think to the StoreyQuickNotes and AutoHotKey functionality.  My clinic is one of 7 clinics and now administration has caught onto the progress that we have made and appreciates the time saving aspects.  So now, IS is looking at putting the code on the CITRIX client which would roll the shortcuts out to all the staff.  So usage on a daily basis would go from about 30-50 right now to 300+ patients and it would be a primary part of the global shift to an EMR for our 7 Radiation Oncology facilities.

As part of that move, I’ve spent some time consolidating the structure of the packages back into 2 packages.  There is an MD package and there is an Office Package.  The MD package is obviously oriented towards the physician workflow and the Office package contains shortcuts for Nurses, Therapists, and the Front Office Staff.

So I’ve posted a Nursing 97b to the download page.  I’m going to have it tried out in our clinic next week and make sure that I didn’t break anything in the merger and then I’ll roll it out as 1.00 Office once I feel like it has been through the paces.

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Newest Project – Helping out the front office

September 23, 2009 Leave a comment

The newest project in the works is helping the front office staff.  As I’ve said before, we are moving towards an electronic chart.  Part of that process is importing outside documents into IMPAC.  While that process isn’t hard, it does require a number of steps to get a document into IMPAC.

That is a perfect description for AutoHotkey and a keyboard shortcut.  That said, there are unfortunatley some steps where you can’t depend completely on keyboard shortcuts.  So it will be a little tricky to see if I can get enough automated that it will help the process.

Overall, I think I can cut ~30-50 keystrokes / mouse clicks out of the process needed to import 5 sets of documents.  Multiply that by 250-300 patients per year and it is a pretty significant benefit.

Our current process:
We currently import documents into 5 categories:

  1. Path
  2. X-rays
  3. Outside records
  4. Patient Information
  5. Consent

Why categories and not individual documents?  The goal was to minimize the time the front office spends importing documents and to keep the document list short and ordered.  The other approach would have been to import everything individually but I think we would need an external fax handling program before we implement that.  Certainly, if we could get that automated (even for the majority of our imports) that would be the ideal.

It is looking like I’ll be rolling this out on a trial basis tomorrow.  It’s going to need some work on configuration instruction and documentation for any level of portability.